The role of a Project Coordinator is very tough as the designation is positioned at the administration level. The project coordinator is basically considered as an administrative professional who helps with the projects that needs to be outsourced to clients or contractors.
Companies handling various projects need project coordinator to assist the contractor and thereby conclude the work on time. Smooth communication is required because of which the project coordinator comes in. He would be responsible for coordinating, communicating, scheduling management, assisting project team members, coordinating meeting materials and much more. Most of the projects that are involved in the collaboration of two or more organizations require strong communication wherein, project coordinator has to play his role effectively. Communication is done professionally through email, phone and other media.
Meeting and conferences are conducted where the project coordinator again plays an important role. If the meeting demands more people from different departments or organizations then it is again the project coordinator’s job to make the arrangements of the area where all the people could be accommodated comfortably. He will also look after seating arrangements, projectors, laptops, electric outlets, paper and pens, printouts and hard copies to offer the attendees, and other things including break meals.
Apart from administrative assistance, the role of a project coordinator is also to assign travel accommodation tasks for the team members who need to travel for that particular project. There are various projects that demand various tasks such as travelling to offsite meetings for which the coordinator would arrange transportation by cab or car.